There are many factors that contribute to our expenditures. One of those is identification supplies and this one can often be overlooked. Hey, we all need some type of identification for our business so it’s money that has to be spent, right? Sure, it is. However, there are multiple things to consider to keep costs in this area down or, in some cases, even cut costs.
First, consider what type of identification do you really need. If you experience a low turnover, you may opt for something more permanent such as a personalized plastic or metal name badge. These types of badges generally last longer and project a high end image. However, they are generally more expensive and costs can add up quickly since a new badge will need to be ordered for each new employee. If you experience a high turnover, you may opt for something that can be more easily converted from employee to employee such as a window badge or label badge or even a vinyl badge holder. The names on these types of badges can be stuck to or inserted into the badge making them more universal to your staff.
Second, you must consider employee abuse. The ways you can monitor and prevent are dependent upon the size of your company and what is important to you. If you have few employees, you can issue a set amount of badges to each person and make them responsible for keeping up with them for a certain amount of time. If they need replacements within that time line, you can have them pay for the replacements or enforce a disciplinary measure. If you have multiple locations, you can allot only so many badges per location per month or quarter to ensure employees take care of their badges. If you are a large corporation, you may find this area very difficult to monitor. Again, you can allocate so many badges and/or budget dollars to each location, but you may find it difficult to do being that the employees per location can vary quite significantly. Another option is limiting each employee to a certain number of badges per month or quarter based on their employee ID number or other identifying information. You may have to come up with a system or check with your name badge supplier to see if they have a management system like this available. Another way to prevent employee abuse of the name badge program is to limit the titles they can choose from if you are using personalized badges. This prevents inappropriate badges from being ordered that employees may find amusing to wear.
Another option that will help to keep costs down is to have temporary badges, such as a window or label badges, until an employee has been employed with you for a certain amount of time. 90 days is a common amount of time. You can make a decision based on averages specific to your company. Once an employee makes it to the appropriate time, they can have the privilege of ordering a permanent name badge.
All in all, it may seem harmless to an employee to order an amusing badge or order a few extras. After all, they are only a few dollars in general. However, when you start multiplying that few dollars by many employees, the dollars really start to add up and before you know it, your identification expense is way out of hand. Instituting some type of controls is always a good idea to help keep these costs down.
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